Employee Transfers: Email, Calendar, Documents 

If you currently have access to HUIT-supported Microsoft 365 applications and are transferring jobs within these schools: FAS, GSD, GSE, HDS, HKS, HLS, HMS, HSDM, HSPH, HUHS, HUL/HCL, Radcliffe, Central Administration, and SEAS:

• The data in your mailbox and OneDrive will go with you. 
• Your data and access to email, calendars, documents, and all Microsoft applications will remain the same.
  • Your access to shared mailboxes, calendars, resource accounts and shared folders will remain unless an owner of the resource removes it.
• Access to your former role’s Teams and SharePoint sites will be maintained unless a Team or Site owner removes it. 
• Your email address may change to reflect your new role. 
• If your email changes, your HarvardKey/primary email address will also change.  

If you are transferring to or from HBS, CFA, or another Harvard affiliate not listed above, you should download your data before your last day in your current role. Your data will not transfer with you. 

For instructions on how to download your data, visit these links: 

• Export or back up email, calendar, and contacts in Outlook
• Back up personal or departmental files

Harvard Google Workspace 

If you currently have access to Google Workspace and are transferring jobs within these schools: FAS, HAM, HCL/HUL, HUIT, and SEAS. Your g.harvard access will remain the same. As long as you have an active employee role, your Google Workspace account will remain.

It is still best practice to download your Google Workspace Data: 

Harvard Dropbox 

Your Harvard Dropbox account email address must match your HarvardKey email.  

If your new role is as faculty or research personnel at one of the schools currently participating in HUIT's Dropbox service -- FAS, SEAS, HKS, HDS, GSE, GSD, SPH, HBS  -- you may keep your Dropbox with the approval of your new school. 

Note: Dropbox login is tied to HarvardKey. If your email address changes with your new role, please send an email to ithelp@harvard.edu to update your Harvard Dropbox email address to your new HarvardKey email. 

Need help? 

• Chat: Log in to chat live with a HUIT technician  
• Submit a ticket  
• Call: (617) 495-7777