Knowledge Base

How to use Transcription in a MS Teams Meeting

KB0018002
165 Views (Last 3 Months) • Updated June 20, 2023 • Published

This article is for faculty, students and staff using Microsoft Teams Meetings who wish to provide a written transcript of their meetings. 

Note: Live transcription is not guaranteed to be 100% accurate and so should not be relied upon in situations requiring top quality, error-free results.

To use transcription in a Microsoft Teams meeting:  

  • When the meeting has started, select Begin Transcription from the ellipsis (…) in the menu bar.
  • Once started, you may stop or hide the Transcription.

To access transcriptions

After the meeting, the saved transcript is available for reference and download in Teams for desktop and web.

  • The transcript is also immediately available in the meeting event in Teams calendar, as well as through the transcript tile in the chat.
  • Teams live transcription files are stored in the meeting organizer's Exchange Online account and only the organizer and tenant admin have permissions to delete it. 
  • Transcription only works in scheduled Teams Meetings. It does not work in unscheduled Teams video calls. 
  • This feature is not available for in channel meetings.
  • For more information, please visit the Microsoft Tech Community article: Live transcription with speaker attribution now available in Teams meetings for English (US) 

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